In today’s competitive world, we all know how important effective communication is. To gain respect, to gain people by your side, and to gain success, you first need to be an effective communicator so that you can converse with those around you effectively and gain their consent in whatever you say. Gaining consent simply by communicating is an art, which is definitely inborn, but can also be learnt if practiced well. You need to get yourself signed up for professional communication skills training in Bangalore with professionals like MARG, who can up your communication skills by focusing and working upon your barriers to communication, approach, greeting, daily office communication, and also workplace etiquettes.
Remember that effective communication is not confined to your speech and delivering your message alone. It is also about your mode of communication, your body language, your etiquettes, etc. Your inability to get your message across effectively ruins your efforts of communicating. If you have communicated your message and are not receiving any feedback or queries, don't think that everything is in excellent order. It could be that you were ineffective in communicating your message, which is why your audience didn’t understand you, or consider asking you about what you said, or did not pay attention to you. This is why it is very important that you concentrate on your communication skills.
Now, let us look at a few things that you might be doing thinking that you are effectively communicating, but you actually are not. There are some communication pitfalls commonly seen, which you may avoid. The pitfalls are as listed below.
Single mode communication
Why choose a single mode of communication when you have so many other options? Starting with the traditional email to today’s modern Whatsapp groups, you have a variety of communication options to choose from. Consider a combination of various tactics to share news and messages around. In fact, nearly 80% of employees today consider technology positively for allowing deeper connections across time and distance. So, whether email, company website, mobile apps, or anything else, make sure you don't get stuck up with a single mode of communication.
When messages go indirectly from one person to another, they are either mishandled or incompletely sent; and you surely don't want this to happen to your message. So, avoid indirect communication and sit down with the individual/team the message is for, and convey it to them personally. This becomes really difficult in case of a bad news, but going about directly is a much better suggestion than having someone else to do the job for you. moreover, a direct in-person approach ads the ability of observing the body language and facial expressions of others, which ensures that your message has been understood.
Repeating your message over and over again is not a useful strategy. If there is something important you want to remind your people, you can go about doing so only once or twice. Sending out multiple reminders can only be frustrating for your people. Also, your employees may consider it as an act of offense thinking that you don't believe in them to remember information. Moreover, repeating the same thing again and again is only a waste of time and counter-productive. Also, repeating your message every time only proves that you are ineffective as a leader or communicator as you have not been able to bring in appropriate actions after your first communication, which is why you have to repeat it every time.
Poor listening skills
Last but not the least, you are a very ineffective communicator if you have poor listening skills. This means if you don't listen to your people, or pay attention to or consider what they are saying, you can never be an effective communicator. Do you expect that others will listen to you with interest if you don't listen to them? Obviously not! Remember that communication is a two-way process. So, make sure you listen to others first, so that when it is time for you to speak, they are all ears for you.